TheCodeCraft

There’s probably an email your team sends every week. Maybe every day.

It goes to the same people. It follows the same format. It has updated numbers or a status report or a reminder that something is due. Someone sits down, pulls the information together, writes it out, and hits send.

Then next week, they do it again.

The part nobody questions

Like a lot of repetitive work, it doesn’t feel like a big deal in isolation. It’s just an email. It takes 20 minutes, maybe 30. Not a huge ask.

But 30 minutes a week is 26 hours a year. On one email. And most teams have more than one.

The time isn’t the only thing though. Every time a person puts that email together manually, there’s a chance something is slightly off. A number pulled from the wrong place. A name spelled wrong. A figure that didn’t get updated before it went out.

Not because the person isn’t careful. Just because manual work has a margin for error that automated work doesn’t.

What it looks like when it runs on its own

The email goes out at the same time every week. The numbers are pulled from the right place. The right people receive it. Nobody had to stop what they were doing to make it happen.

That’s not a small convenience. For a team that’s already stretched thin, it’s one less thing that depends on someone remembering to do it.

Where to start

Think about the emails your team sends on a schedule. Weekly reports. Monthly updates. Client follow ups that always say roughly the same thing. Any of those is a candidate.

You don’t need to automate all of them. Start with the one that takes the most time or the one that has caused a mistake before. That’s usually enough to see what’s possible.

Curious if something like this could work for your team? Let’s find out.